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This free service allows you to submit and receive verification of your customers’ reseller permit information.

How does it work?

You create and submit an electronic file with your customers’ reseller permit information via a secure web page.

What we’ll send you

Within two business days we will send you an email with a link to your file(s):

Results file - Contains the original data with reseller permit information for all records found.

Error file - Contains records where information was entered incorrectly. An explanation of the error is included.

The links and files will remain available for 30 days from the process date.

How to create your file

Each record must have three fields:
  • TRN/UBI number
  • Reseller permit number
  • Unique ID - This field is for your use, for example: your customer name, your customer number, sequence number.
All fields, even if left blank are separated by a comma or tab. Please enter a space for blank fields.

Each record must include either:
  • TRN/UBI number
  • Reseller permit number
  • Or both

Your file must be saved in one of the following formats:
  • Comma separated values (.csv) example: 502502502,A12345678,123456
  • Tab delimited (.txt) example: 501501501     A12345678     123456    


Field Name Description Format
1. TRN/UBI Businesses unique ID (example: 501501501)  numeric
2. Reseller permit number Reseller permit number given to business (example:A12345678) alpha/numeric
3. Unique ID Field for your use, for example: your customer name, your customer number, sequence number. alpha/numeric

 

Examples of acceptable file formats

Arrow Tab-delimited file
Arrow Comma-separated file


How to save your information in the correct format before submitting

Comma separated values:

  • Click FILE
  • Choose SAVE AS
  • In the SAVE AS TYPE drop-down box, select CSV (*.csv)
  • Click the SAVE button

Tab delimited:

  • Click FILE
  • Choose SAVE AS
  • In the SAVE AS TYPE drop-down box, select Text (*.txt)
  • Click the SAVE button

How to Use this Information

Use the Results File information to verify that your records:
  • Have the correct customer and reseller permit information
  • Have a correct reseller permit expiration date
  • Show the customer had a valid reseller permit at the time of the sale
Use the Error File to identify those entries with incorrect or incomplete information. You may correct your information and resubmit it for verification.

You should verify your customer reseller permit information at least once each calendar year, per 82.04.470

We encourage you to keep these downloaded files for your future reference and in the event you are audited. At a minimum, you must keep the confirmation code for each record verified.

Examples of results and error files

ArrowResults file
ArrowError file


Click continue to submit your file


Questions?

For questions about the Reseller Permit Verification Service, call a representative at (360) 902-7137, Monday through Friday from 8 a.m. to 5 p.m. Pacific Time, or send an email to resellerspermit@dor.wa.gov.