Added new functionality where the Correct Lot Decrementing page now includes a Patient ID column. When the Count is 1, the Patient ID column shows the patient ID. When the Count is more than 1, the Patient ID column shows LIST.
Added new functionality where a pop up showing patient details can be viewed by clicking on the Patient ID hyperlink.
Previously there was no schedule button for coverage rate report. Now the report can be scheduled.
Previously in the Reconciliation page no sorting options were available. Now sorting options added for Vaccine, Exp Date and Public columns. Tool tip was added when hovering over the vaccine description to display the corresponding description in VACMAN Vaccine Settings.
Added new permission, called Block Add Administered Vaccine Entry, to hide the Add Administered button on the Vaccination View/Add screen.
Added Run By for Organization (IRMS) Client and Facility Client users as currently seen by Registry Client users.
Added a new password rule, "Require At Least One Special Character in Password", in Password Rules page.
Added rejected transfers section to Order/Transfer List; Changed Approve Transfer Button to Save;
Added Denial Reason drop down and check box to Approve Transfers page.
Added new functionality for cold storage units and temperature upload. A new property was added to the Facility Maintenance and Organization (IRMS) maintenance pages
that allows a provider to upload temperatures or not. A number of UI changes were also made.
Added export functionality to the Cold Storage screen.
Added new functionality, Inactive cold storage units are hidden by default, but can be displayed by selecting a checkbox.
A dialog box shows who entered a temperature and when.
Made changes to the Automatic Message system within IWEB, so the user has the option to send the message or not.
Added new functionality where cold storage units now include more fields, and the Orders > Cold Storage page navigation has been changed.
Added the functionality where the cold storage information provided in the provider agreement should update the cold storage information on
the main Cold storage screen.
Added dynamic tooltips to data formats drop down.
Added logs to Temperature Import to view any errors while importing.
Added the ability to import the downloadable data in a flat file import method.
Added Rejected Transfers section to Orders/Transfers List; Status Column indicates Denied or Rejected; Denied reason included in header of Transfer.
Added the ability to message multiple or single providers from within IWEB.
Added new functionality where the Lot Number Summary Report can be generated by county.
Previously in Approve Order screen Order Set was not part of the displaying columns. Now Order Set column has been added to all of the sections within the Approve Order page.
Columns are now able to be sorted.
Added three new fields Organization, Facility and VFC PIN to 'Contact Information' section within the 'Contact Us' window in REACH.
Added a drop down 'Publicly Supplied Vaccine' to select private vaccines only, public vaccines only or all vaccine types and also added a new section 'View By' to allow the user
to select how they wish to the data broken down by.
Added a new section to the top of the Personal Settings page called “User Contact Information” which will allow the user to update their own address,
phone number and email, and added Accordions to Personal Settings page with inline editing. Added alert in the header about how many days password is going to expire.
This shows when password has to change within 14 days.
Added a new property to make the Contact information on the Create Order screen editable.
Added Last Updated Date and Last Updated By fields to the Organization (IRMS) and Facility detail and edit pages.
Fixed the issue, where private (Organization (IRMS)-specific) fields(Patient Race, Address Country, Guardian 1 SSN and Guardian Work Phone) on the Patient Demographics page were behaving like public fields.
Fixed a problem where the option 'Only Show Patient Info' on the Patient Detail Report was checked by default and it shouldn't be.
Fixed an issue with Expired Reconciliation Reason did not specify 'Expired Open Multi-dose Vials'.
Removed the Schedule option for Vaccination Data Quality Detail Report, and Patient Data Quality Detail Report; and the check box for Vaccination Data Quality Detail Report and Patient Data Quality Detail Report in the Administrator Data Quality Report.
Added additional fields for Provider/Practice Profile.
Modified the Frozen Vaccine Page is to include Freezers and Refrigerators.
Added red messages to the Authorized Provider page to indicate if a provider has been added or removed compared to the previous agreement. When the agreement is Approved it will update the inactive status for the Physician for that Facility.
Added a report for Administrators to identify Providers who have higher than expected inventory adjustments in any category, and compares the Provider's adjustments to the State's adjustments and highlights deviations that are too high.
Modified the existing VFC Profile Report to match MS provider profile plans, generated by provider to support AFIX and spend plans.
Created a new permission called Bypass Reconciliation separate from Inventory Correction permission to Bypass the Reconciliation while placing an order.
Added a legend to define the colors that are used on the Reconciliation and Lot Number Search screens.
Added the ability for Providers to submit their Monthly inventory in addition to saving their inventory throughout the month.
Added the ability to set a specific vaccine as temporarily unavailable for ordering.
Added a column for the total of each vaccine on the Daily Inventory Report if Sort By is set to Vaccines.
Added the ability to create and use a profile with a Patient Student ID.
Add additional alerts on the Provider Agreement when a user changes the Facility Name or Signatory Name.
A default password setting now exists on the Password Rules page. If the default password has been set then the Web User Add and Web User Update pages will contain a new check box to use the default password. If the default password is used, the user will be forced to change the password when they log into IWeb.
Reminder Recall naming inconstancies has been corrected, so all instances will show Reminder/Recall.
Registry Statistics report Active User counts now excludes invalid users.
Registry Statistics report formatting items have been resolved.
Enhanced the Registry Statistics Report to include data that was previously included in the Weekly/Daily Status Reports and then eliminated the Weekly and Daily Status Reports.
Provider Agreement address change notification will now show with a PO Box change.
Add new functionality to the Provider Agreement so "Allow Online Orders" will automatically turn off and on when a Provider Agreement is Submitted and Approved.
Fixed an issue where receiving an order cause a null pointer stack trace, if the request returns null for order ID.
Added a new permission and property for Registry Client user, that only allows Registry Client users to inactive lots when they have the permission and the property is enabled.
Fixed Multiple Birth Order fields on the Patient Demographics screen so they are editable by all users, not just Registry Client and School Nurse users.
Added new screen to control the order threshold limits based on both funding and doses limits. Added new functionality to enforce ordering threshold, if the user order vaccine that is limited an alert message will be displayed and the user is asked to send a message in why the order is exceeding the limits.
Created a report that shows aggregate number of vaccines lost due to each reconciliation reason. Each number on the aggregate report should be click-able, and drill down to show the details of how each number was calculated.
Added drop-down menu to Facility Maintenance screen to indicate whether the Facility is active in VFC program, and created a VFC Active Provider Profile report.
Vaccine Inventory & Accountability Training Materials
Welcome to the vaccine inventory & accountability training materials page.
Here you can download and print updated copies of our training materials
that explain how to use the vaccine inventory system and run your monthly
State reports using CHILD Profile. Click on the document name to view and print the training information.
New Online Inventory Reporting
Quick reference guides for various type of user showing how to reporting inventory online using the IIS.
The guides show steps for those providers managing their inventory in the IIS because they are sending lot level
data either through HL7 messaging or direct data entry and those not managing their inventory in the IIS.
These quick reference guides describe recent changes to the inventory reconciliation feature within the IIS as of May 17, 2013.
The guides explain how to make adjustments to your inventory and how to run the Lot Number Summary report under these new changes.
Add and edit lot number information to match your current vaccine inventory
Inactivate lot numbers that are no longer in use
Run and print the monthly state vaccine administered report
Run and print the monthly vaccine inventory report
Run the lot recall report in case of a manufacture recall
"Best" Vaccine Choices for vaccine names and CPT codes
The following links help you determine which name to select in CHILD Profile when entering vaccine
information on a patient’s record. This resource can also assist the staff person who assigns billing
and CPT codes for your organization.
Please use the following links to access these documents.