Gun Trace Requests - Annual Dealer Reporting

Pursuant to RCW 9.41.110, as a condition of licensure, a retail gun "dealer" as defined in RCW 9.41.010 must provide, on an annual basis, information and documents to the Washington Attorney General concerning trace requests. This reporting requirement applies to retail dealers with a sales volume exceeding $1,000 per month on average over the preceding twelve months.

As authorized by RCW 9.41.110(14), the Washington Attorney General's Office provides and requires submission of this uniform form for annual dealer reporting. This form must be submitted by March 15th of each year for the preceding calendar year. When March 15th falls on a weekend, the form must be submitted by the following business day.

As a condition of licensure, a dealer shall annually certify to the relevant licensing authority, in writing and under penalty of perjury, that the dealer is in compliance with each licensure requirement established in RCW 9.41.110, including required trace request reporting to the Washington Attorney General.

* Required fields

1 Dealer Information

*FFL Holder Name:

*FFL Number:

*Business Name:

Physical Address

*Physical Address:

*City:

*State:

*Zip Code:

Mailing Address

Same as Physical Address

*Mailing Address:

*City:

*State:

*Zip Code:

*Contact Phone:

*Contact E-mail Address:

*Confirm E-mail Address:

2 Trace Request Information

*Reporting Year:

*Total Number of Trace Requests Received:
(Enter the total number of trace requests received in the prior calendar year)

Trace Request Details

For a smaller volume of trace requests, you may wish to use the form fields on the web page below. However, note that the AGO offers an optional downloadable Excel workbook for bulk reporting of larger volumes of trace requests.

Bulk Upload Option

To use this option, please download the template provided here, save the workbook to your computer, and either enter or paste the required information for each trace request in the appropriate workbook columns. Please ensure consistent MM/DD/YYYY date formatting where a date is requested. When you have completely entered all trace requests for the current submission, save your changes, and submit the workbook to our office using the upload dialog provided below (after uploading your workbook, make sure to click the “process” button to load your data into the system)

Upload Bulk Reporting Workbook

Form Fields Option

Command item
Command item
Add new record

(For transfers to a nonlicensee) Date of certification

Firearm Transfer Date (Or for transfers to another licensee) Disposition Date

Reported Over Phone

No records to display.

You may have to scroll to the right in order to see the edit/delete buttons in the grid

The form fields and/or the optional workbook template may be submitted as often as is needed to report additional trace requests.

Please ensure that this online form (sections 1 through 4) is filled out completely with each submission.

3 Required Documentation

*All records and communications sent to or received from ATF regarding the trace requests in the prior calendar year

Note: an FFL is not required to upload copies of the written trace requests it receives to the AGO’s reporting system. The FFL should instead input all required information regarding these trace requests using the form fields or bulk reporting option located in Section 2. However, our office reserves the right to request copies of written trace requests if it appears an FFL may not have filled out the trace request report correctly or completely.

If the records and communications you will submit include emails sent to or received from ATF, please ensure that all attachments to these emails accompany your submission. Attachments embedded as an icon in a transmittal email may not display automatically, and if so, must be uploaded separately.

Upload Records and Communications Regarding Trace Requests

Dealer was inspected by the ATF in the prior calendar year

*Copies of any reports of violations or letters related to inspections / violations received from ATF in the prior calendar year

Upload Reports and Letters Related to Inspections/Volations

4 Privacy Notice, disclaimer and signature

Some or all of the information and documents submitted through this form may constitute a public record. By selecting YES below, I certify the completeness and accuracy of this submission. I further acknowledge that the information and documents, once submitted, may become public records subject to review by the Attorney General's Office for applicable restrictions on disclosure

I certify that this information is accurate

This is a complete account of trace requests for the specified year

*Signed Name:

Thank you for complying with your legal obligations under RCW 9.41.110.

This form is under development. If you would like to offer feedback on the form, or if you require additional space to report trace requests or need to amend your submission, please email trace@atg.wa.gov.